Chairs Role Description

Context

The Chair of Orakei School safeguards the integrity of the Board’s processes and represents the Board of Trustees to the broader community.

Purpose of the Chairs Role Description Policy

The purpose of this policy is to ensure clarity around the expectations and responsibilities of the role of Chair, in relation to leading and guiding the Board to meet its obligations around successful governance of the school.

Policy

The Chair is responsible for leading the Board of Trustees and ensuring it takes responsibility for setting the strategic direction of the School and clarifying its strategies in the School’s Charter.  The Chair also leads the Board’s relationship with the Principal and together with the Board, ensures effective progress of the School’s Annual Plan.  The Chair also represents the school as its governance leader along with all other Board of Trustee members, in relationships within the community with all stakeholders.

The Chair leads Board of Trustee meetings by ensuring that each Trustee has a full and fair opportunity to be heard and understood by the other members of the Board in order that collective opinion can be developed and a Board decision reached. The Board’s ability to meet its obligations and the plans and targets it has set are enhanced by the leadership and guidance provided by the Chair.

Role Responsibilities

The Chair:

  1. Is elected at the first Board meeting of the year except in a triennial trustee election year where it shall be at the first meeting of the Board*.
  2. Welcomes new members, ensures that the conflict of interest disclosure is made and the Code of Behaviour is understood and signed, and leads new Trustee induction.
  3. Assists Board members’ understanding of their role, responsibilities and accountability including the need to comply with the Trustees’ Code of Behaviour policy.
  4. Leads the Board members and develops them as a cohesive and effective team.
  5. Ensures the work of the Board is completed.
  6. Ensures they act within Board policy and delegations at all times and do not act independently of the Board.
  7. Sets the Board’s agenda and ensures that all Board members have the required information for informed discussion of the agenda items.
  8. Ensures the meeting agenda content is only about those issues which according to Board policy clearly belong to the Board to decide.
  9. Effectively organises and presides over Board meetings ensuring that such meetings are conducted in accordance with the Education Act 1989, the relevant sections of the Local Government Official Information and Meetings Act 1987 and any relevant Board policies*.
  10. Ensures interactive participation by all Board members.
  11. Represents the Board to external parties as an official spokesperson for the school except for those matters where this has been delegated to another person/s and is the official signatory for the annual accounts*.
  12. Is responsible for promoting effective communication between the Board and wider community including communicating appropriate Board decisions.
  13. Establishes and maintains a productive working relationship with the Principal.
  14. Ensures the Principal’s performance agreement and review are completed on an annual basis.
  15. Ensures concerns and complaints are dealt with according to the school’s concerns and complaints procedures.
  16. Ensures any potential or real risk to the school or its name is communicated to the Board. This includes any concern or complaint.

* Legislative Requirement

Relevant Legislation

Including but not limited to;

  • Education Act 1989
  • Local Government Official Information and Meetings Act 1987

 

Document Management and Control

Policy / Document Owner: Orakei School Board of Trustees
Governance Policy Number: CP10
Prepared or Reviewed By: W Pihema
Authorised By: The Board of Trustees
Date Policy Approved and Resolution No.: June 12 2017 / 2.6.17
Date Last Reviewed:
Review Frequency: Triennial
Date of Next Review: June 2020

 

Document History
Review Date: Review Outcome: