GP19 Committee Policy


Education Act 1989, Section 66 gives the Board the authority to delegate any of its powers to a special committee, except the power to borrow money. Refer to Section 66 for further information.


The Board may set up committees/working parties to assist the Board carry out its responsibilities and due process (e.g., staff appointments, finance, property, disciplinary).

Committee Procedures

Board committees:

  1. Are to be used sparingly to preserve the Board functioning as a whole when other methods have been deemed inadequate.
  2. Can consist of non-Trustees. Committees must have a minimum number of 2 persons, at least one of whom must be a Trustee.
  3. May not speak or act for the Board except when formally given such authority for specific and time-limited purposes. Such authority will be carefully stated in order not to conflict with authority delegated to the Principal or the Chair.
  4. Help the Board (not the staff) do its work.
  5. Other than the Board discipline committee must act through the Board and therefore can only recommend courses of action to the Board and have no authority to act without the delegated authority of the Board.
  6. Assist the Board chiefly by preparing policy alternatives and implications for Board deliberation. Board committees are not to be created by the Board to advise staff.
  7. Are to have terms of reference drawn up as required.  It is suggested that these contain information about the following:
  • purpose
  • committee members
  • delegated authority.
  1. Committee membership shall conisist off less than the majority of the full Board.

The following committees are currently established:

  1. Maori Advisory Committee
  2. Disciplinary Committee

Refer to Schedule Three for all Committee Terms of Reference.

Document Management and Control

Policy / Document Owner: Orakei School Board of Trustees
Governance Policy Number: CP19
Prepared or Reviewed By: W Pihema
Authorised By: The Board of Trustees
Date Policy Approved and Resolution No.: June 12 2017 / 2.6.17
Date Last Reviewed:
Review Frequency: Triennial
Date of Next Review: June 2020


Document History
Review Date: Review Outcome: